Last update: 15/02/04
   
Before you make a reservation...
  The visitors who will visit KEK with their family can stay in the apartment as a general rule.
If you would like to confirm whether you can stay at the apartment or not, please contact us at usersoffice@mail.kek.jp.
 

Before making a reservation for KEK apartment, you need to complete your KEK User Registration. Make sure to specify the name of your host researcher on the form. For registration, please click the below.

   
     
* If you work on several projects, you must do separate User Registration per each project.
With the first project registration, you receive an ID and temporary password, that shall be changed within 48 hours, otherwise it will be expired. After changing the password, to update the data regarding the second project, please click Administrative Procedures for Visiting KEK/J-PARC> 2. Identify the purpose of your visit to KEK/J-PARC. Repeat this step for every other new project registration.
Please be aware that same procedures from your portal site must be repeated every fiscal year starting in Japan on April 1st. In other words, registrations are valid for one year, only.
     
  <<How to add projects on your User Registration>>  
     
  Administrative Procedures for Visiting KEK> 2. Identify the purpose of your visit to KEK
   
   
   
   
How to make a reservation
  Please make a reservation from your portal site.
After login, please click and complete necessary information in the Accommodation Booking and/or Travel Expenses> 3. Apply for Apartment Accommodation (Tsukuba Campus) from the menu on the left-hand side of the screen.
Please be aware that the registration for your KEK activity must be repeated every fiscal year starting April 1st, in Japan. Unless you complete it, the system will reject your reservation. Please refer to this page for details on the procedure.
     
  <<How to make a reservation>>  
   
  Accommodation Booking and/or Travel Expenses> 3. Apply for Apartment Accommodation (Tsukuba Campus)
   
   
   
     
   
How to check your reservation status
  You can make sure the reservation status from your portal site according to the following steps.
     
  <<How to check your reservation status>>  
   
  Accommodation Booking and/or Travel Expenses> 4. Cancel/Change Apartment Booking Application (Tsukuba Campus) Accommodation Booking and Travel Expenses Application Status> 3. Apartment Accommodation Status
  apartment reservation status apartment reservation status
   
Cancellation / Change
 

Request for cancellation of your accommodation reservation should be made as soon as possible, or you will be asked to to cover the fee.
In order to cancel or change the reservation, always contact our Users Office, first at the e-mail address, below .  

Please be aware that you will not be able to do the cancellation from your Portal site once your reservation is "APPROVED" on the list, and not allowed to make any changes after you checked-in.  

For other cases, you may make cancellation and change in reservation in the following:

Login and click Accommodation Booking and/or Travel Expenses> 4. Cancel/Change Apartment Booking Application (Tsukuba Campus) from the menu on the left-hand side of the screen.

     
  <<Users Office>>
Office Hours: 9:00-17:00 (Mon. to Fri. except national holidays and Dec.29 - Jan.3)
E-mail: usersoffice@mail.kek.jp
  * Please specify the following information when you contact us by e-mail:
  Name, Affiliation, Period of a confirmed reservation, Period you would like to change
     
  <<How to make a cancellation/change>>  
   
  Accommodation Booking and/or Travel Expenses> 4. Cancel/Change Apartment Booking Application (Tsukuba Campus)
 
 
  <<Cancellation>> <<Change>>
 
 
   
   
Check in
 

Please pick up a key at the Users Office between 9:00 and 17:00.
If you arrive at KEK on different time, you can pick it up as following places

<Weekdays>
17:00 - 22:00 Dormitory
22:00 -   8:30 Information Center (Guards Office)

<Holidays>

8:30 - 22:00 Dormitory
22:00 - 8:30 Information Center (Guards Office)

  <<Users Office>>
Office Hours: 9:00-17:00 (Mon. to Fri. except national holidays and Dec.29 - Jan.3)
  Click here to make sure what facilities and amenities you can find in the KEK apartment.
   
Payment
  Please pay the charges at the Users Office during your stay.
We accept cash and credit cards, like: VISA, Master Card, JCB, American Express and Debit Cards.
If you are staying over 1 month, please come to pay after receiving our bill sent to you for every month.
We will charge you the utilities at the actual cost if you stayed over 11 nights. There is another bill/receipt for the utility use. If you fail to do the payment, please be aware that a penalty fee will be claimed.
     
  <<Users Office>>
Office Hours: 9:00-17:00 (Mon. to Fri. except national holidays and Dec.29 - Jan.3)
     
 

Charges

 
Bldg. Monthly charge Charge per day
(11 nights or more)
Charge per day
(less than 11 nights)
  Apartment Utilities Telephone Apartment Utilities Telephone Apartment Utilities Telephone
A 62,000 yen actual fee actual fee 2,200 yen actual fee actual fee 2,700 yen included actual fee
B 47,400 yen actual fee actual fee 1,700 yen actual fee actual fee 2,000 yen included actual fee
C
* Cleaning charge of 270 yen per person will be added in the above charges every month.
   
Check out
  Please lock your apartment before returning the key to the Users Office. Otherwise, when we are closed, please put the key into the "Room Key Return Box" on the counter of the dormitory superintendent's office or leave the key at the Information Center (Guards Office).
  <<Users Office>>
Office Hours: 9:00-17:00 (Mon. to Fri. except national holidays and Dec.29 - Jan.3)
   
Parking space
  If you arrive to KEK by car and would like to use a parking space, please make an application at the Users Office. Fill out a necessary information in the following forms:
* Form for a person who would like to use a parking space (Word, PDF, GIF)
* Forms for a person who will buy a car (Word, PDF, GIF form1, form2).
      Sample: form1, form2  
     
  Parking Charge
  2,625 yen per month
* If you use the parking space shorter than 1 month, this charge will be calculated for the number of days.
   
High Energy Accelerator Research Organization, KEK
Users Office
1-1 Oho, Tsukuba, Ibaraki 305-0801 JAPAN
Phone:+81-29-879-6135/6136 (overseas calls), 029-879-6135/6136 (inside Japan)
Fax:+81-29-879-6137 (overseas calls), 029-879-6137 (inside Japan)
E-mail:usersoffice@mail.kek.jp