Before submitting your application, please thoroughly review the PDF file generated by the submission system. The referee will read and evaluate the PDF file of your application. Please be careful to avoid typographical errors, garbled characters, and exceeding the character limit.
Notes
Regarding a proposal which use experimental stations belonging to several different subcommittees
Photon Factory Program Advisory Committee (PF-PAC) Subcommittees are uniquely decided, depending on which experimental station you choose. (Refer to "Beamline"). If you choose experimental stations
belonging to several different subcommittees, each proposal is reviewed and scored by each subcommittee. Therefore, details of the experimental method by each beamline should be indicated in the proposal.
Please refer to Beamline Groups and PF-PAC Subcommittees.
Please include enough details of each experimental methods, to carry out a series of experiments, if you use different methods (eg. X-ray structure analysis, X-ray absorption spectroscopy, etc.)
for one proposal.
Application to subcommittee 4 (Application using BL-1A, 5A, 17A, AR-NE3A, NW12A)
If you plan to conduct an X-ray structural analysis experiment using beamlines of Subcommittee 4, please be sure to upload the "list of crystal preparation status" when submitting your proposal. Failure to submit this list will result in rejection of the proposal. The new form for the list is available for download from the proposal submission system. Please use the new form from call for proposals in the second term, FY2024.
The beamlines of Subcommittee 4 allow the bringing in of samples of genetically modified organisms (limited to those of containment level 1) only for frozen crystals. This will allow measurement of crystals for which the possibility of contamination with baculovirus cannot be excluded. If you plan to bring in the relevant sample, please be sure to provide detailed information about it at item V. sample in the application form.
When you click the "NEW SUBMISSION" button, the name, e-mail, affiliation, etc. of the person who logged in (information registered in the KEK User Support System, KRS) will be entered in the "Spokesperson" field by default. If you have registered multiple affiliations, job titles, etc., they will all be displayed, so please select the correct one.
If there are any changes in your information, or if the information is incorrect, please correct the information in the KEK User Support System and then complete the application form.
Please note that if a spokesperson does not understand Japanese, you are required to assign CPJ, who is a researcher, understands Japanese and lives in Japan. (Contact Person in Japan: CPJ). The main roles of the CPJ are as follows
Communication between KEK and the Spokesperson
Facilitation of or contact for visits to Japan
Experimental support or mediation of appropriate support personnel
Please be sure to fill in the form with his/her approval. In particular, do not enter the name of the beamline scientists of the PF without his/her permission.
Please mention those who are not directly involved in the synchrotron radiation experiment (e.g., sample donors) in the section "VI. Status of sample/equipment preparation" in detailed Information.
(Undergraduate students) Undergraduate students may not be listed as research team members, but undergraduate students who plan to enter graduate school when the proposal is approved and becomes effective may be listed as experimental participants. In this case, please indicate in the position field of the application form that the student is "planning to enter graduate school in XXX year, XXX month" along with the student's grade at the time of application.
Detailed information (item III-IX) (Please note the word limit)
III. Significance, aim, originality and expected outcome of this work (including why you need Photon Factory)
Select either "Input by Text" or "Upload by PDF. If you select "Upload by PDF," you can download a template, and after filling in the form, convert it to a PDF file and upload it. In addition to creating PDF files, you can also upload figures and other files in PDF format separately.
Select the research area(s) for which you are applying from the pull-down menu. To enter keywords not listed in the menu, select "miscellaneous" and type directly into the text box next to it.
IV. Proposed experimental method and layout (schemes can be included). The reason why you choose the station or required beam specification (photon energy, flux, beam size, etc). Justify the requested amount of beam time.
Select either "Input by Text" or "Upload by PDF. If you select "Upload by PDF," you can download a template, and after filling in the form, convert it to a PDF file and upload it. In addition to creating PDF files, you can also upload diagrams and other files in PDF format separately.
Select the experimental technique(s) for the proposal you are applying for from the pull-down menu (up to 3). To enter keywords not listed in the menu, select "miscellaneous" and type directly into the text box next to it.
V. List of samples (Obligatory). Remarks and safety measures against possible hazards (chemicals, biological materials, radiation, high voltage, high pressure, contamination of vacuum, etc.)
Sample name: Please provide the substance name, shape, quantity, and safety of the sample.
For hazardous substances, please describe their use, detoxification methods, storage methods, etc.
For particularly hazardous samples (flammable gases, special material gases, designated poisons, radioisotopes, nuclear fuel materials), please consult with the beamline scientist and the relevant safety personnel before application to establish countermeasures and enter the results.
If there is any safety-related matter other than samples (hazardous materials, high temperature, high pressure gas, high voltage, etc.) or any possibility of contamination of the ultrahigh vacuum, please specify the measures to be taken.
If the materials are from living organisms, please write the following information in section V.
For each sample, please describe the species of origin, pathogenicity, infectivity, and toxicity.
If the sample was prepared using a recombinant organism, describe the type of expression system used in addition to the organism species of origin. The use of samples that may contain recombinant organisms are restricted to the beamlines of Subcommittee 4.
The use of individual animals and samples of animal or human origin requires the approval of the Ethics Committee or other relevant body at your institution. Please indicate on the application form that approval has been obtained. You may submit a proposal application even if approval is pending, but the proposal will not be accepted until approval is obtained.
If you have any questions about using of biological materials, please contact us before submitting your proposal.
VI. Accomplishment and/or publications in your previous research programs in related fields. Status of sample/equipment preparation.
Note: For Type P proposal applications, this item is "Status of sample/equipment preparation".
Sample Preparation: It is not necessary to have all the samples for the experiment at the time of application, but you must objectively demonstrate that you will be able to prepare and obtain the samples within the validity period of the proposal.
Please note the status and results of the preliminary experiment.
VII. Publication No. of your publication in KEK Publication Database.
Please enter the Publication No. in KEK Publication Database of your publication mentioned at the item "Accomplishment and/or publications (Item VI)".
If your publication for a previous proposal has not been registered in the KEK Publication Database, please register it before submitting your application, and enter your registration number in this field before submitting your application.
Type U proposal: There is a field to describe "The explanation of why it's urgent and important. The reason why the applicants could not apply on the last occasion for submission. Please explain the urgency and importance of your proposal.
Type P proposals: Spokesperson must discuss with the beamline scientist prior to application. Please confirm that you have had a meeting with the beamline scientist and provide the name of the beamline scientist with whom you had the meeting.
[Upload Figures]: To upload figures in items III., IV. etc., please use the figure upload function. Also, if you want to upload [list of crystal preparation status], please upload it from here. Please do not upload any other materials (e.g. papers).
