 Apply for Travel Expenses Support |
Researchers who belong to organizations in Japan can apply.
| 1. |
User Registration  |
| You will get your ID and password by e-mail after registration. |
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| 2. |
Apply for your travel expenses support |
After log in, you can apply for the travel expenses support at "Application for
accommodation". |
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| 3. |
Receive an e-mail and your request is succeeded. |
You can find the details of your request on your portal site when you click the reservation
No. at "1. Loding & traveling expenses applicaiton circumstance" of "usage confirmation". |
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| 4. |
You can print out an invitation letter as needed instead of receiving it from KEK via your
affiliation on your portal site. |
| You can print it out after you obtain approval for your request. |
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| 5. |
Check your schedule |
KEK will send you a confirmation e-mail when it has finished provisional calculation of your
travel expenses. You must advice via your portal if there are any mistake in the itinerary.
The system cannot execute the payment until it receives confirmation from you. |
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| 6. |
Transfer your travel expenses support to your bank accout |
[ Note for apply for the travel expenses support ]
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* |
Please apply for the travel expences support 2 weeks before you visit KEK |
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You can apply for "Into-ryohi" only through User Support System. If you apply for any other budget like "Kaken-hi" and "Inin-keiri-kin" , please go through the procedure as is conventionally done. |
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* |
When a graduate student will come to KEK, the spokesperson needs to obtain an approval of his/her supervisor. |
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* |
If you have any change of your information like your home institute, title or home address, please correct them on your portal site as soon as possible. And please write the detail at " 7.Special note for traveling expenses application" when you apply for the travel expences support. It is nessesary to figure out your travel expences support. |
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The system cannot execute the payment until your bank account is registered through User Support System. Please register it on your potral site. |
[ In case of Change or Cancel your request ]
When your schedule is changed, please change or cancel your request as soon as possible on your
portal site. If you cannot do so, please contact us to the following e-mail address or come to the
Users Office.
Users Office
Office Hours: 9:00 - 17:00 (Mon. - Fri. except National holidays and Dec. 28 - Jan. 4)
e-mail:usersoffice@mail.kek.jp
[ Regarding Accommodation Reservations ]
Please note that there are three payment methods for accommodation fees, as outlined below.
(1) When an accommodation reservation and a travel expense application are submitted simultaneously
As a general rule, the accommodation fee will be deducted from the travel allowance. Therefore, no separate payment for the accommodation fee is required.
(2) In all other cases (e.g., when the accommodation reservation and the travel expense application are submitted separately)
Please pay the accommodation fee at Users Office during your stay.
Online payment and bank transfer are also available.
(3) When staying at KEK apartment.
Please pay the accommodation fee upon receiving an invoice from Users Office. The fee will not be deducted from your travel expenses.
Please see more information : https://www2.kek.jp/uskek/eng/visiting/dormitory.html
* Please confirm your lodging charge on your portal site.
* Regarding refunding the accommodation fee:
It is not refundable once you make an accommodation payment except unable to use accommodation
due to a natural disaster or some reasons of KEK.
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